Examination Application Instructions To help us process exam applications quickly and efficiently, please fill out all fields in the online application, complete all required information and sign in all applicable areas. Candidates are responsible for reviewing all information provided on the application form to ensure the information is correct. To apply for the NDAEB Written Exam please be prepared to provide: ❑ Full legal name, valid email address, phone number and mailing address. Candidate names will appear on the NDAEB certificate as printed on the application. Use only legal official family and given names – DO NOT use nicknames. If the name appearing on academic records is different from the name as stated on the application, the candidate must upload proof of name change e.g. marriage certificate. Candidates that do not present with a legal last name may put a “dot” in the required field. Please indicate your personal email address (do not use school or work emails). ❑ Proof of completed dental assisting education (Diploma and/or Final Official Transcript) including Level I if taken separately. If a final diploma/official transcript has not yet been received, candidates must submit the Letter of Enrolment from their current dental assisting school, confirming the expected successful completion date of the program (which must be no later than the last business day prior to the date of the examination you are applying for). Letters must be on school letterhead with the signature of the designated faculty member, and must state the candidate’s full legal name, start and anticipated completion date. Candidates submitting the Letter of Enrolment with their registration are required to submit to the NDAEB a copy of their diploma and/or final signed transcript as soon as it’s been received. Documents are to be submitted in PDF format. Scanned copies of academic documents must be full-size and of high quality. Poor quality copies and/or unsecure official digital records of documents will not be accepted and will delay the application registration. In the event a student is unsuccessful in their DA program, the candidate must advise the NDAEB before the exam date so that he/she may be withdrawn from the sitting and for fees to be reimbursed. Confirmation from the program instructor is also required. All exam fees, except the non-refundable application fee, will be reimbursed if a candidate is unsuccessful in their education program. ❑ Digital photo of yourself. The photo must be in colour and taken against a plain white or light-coloured background (resembling a picture that would appear on a license or passport). Do NOT submit low resolution pictures and copies of ID/licenses/passports, as they will NOT be accepted. Additionally, candidates must not submit an altered photo. If a picture is suspected to have been altered/enhanced/filtered/ in any way, it will not be accepted. Candidates who do not follow the requirements for the photo risk having their application registration delayed and/or withdrawn. ❑ Filled Request for Special Testing Accommodations form and supporting documents (if applicable). Requests for testing accommodation must be made prior to the exam application deadline. Changes cannot be made following the application deadline. Please download Request for Special Testing Accommodations form from our web site: https://documents.ndaeb.ca/special-accom-req/, complete and upload during the application process along with the supporting documents. ❑ Examination fees are payable online at the time of application. The NDAEB will only accept payments by Mastercard, Visa and Visa/Debit in Canadian Funds only. Please be aware, a non-refundable
credit card processing fee will be applied. International credit cards may be charged a higher nonrefundable processing fee. Please do not use international credit cards if possible. In the event of a refund, fees will be credited back to the credit card used at the time of payment. On the application form, candidates must electronically sign the Consent form allowing the NDAEB to collect, use, disclose and retain personal information. The NDAEB ‘Privacy Policy’ is available on the NDAEB web site, please read it. In the interest of public safety, the NDAEB will automatically release the candidate’s name, Written Exam or Clinical Practice Evaluation (CPE) results (pass or fail), date of exam or CPE and NDAEB certificate number (if applicable) to the Canadian Dental Assisting Regulatory Authority (CDARA) in the province in which a candidate’s address is listed or the province the exam or CPE was completed, or to any other CDARA that may request exam or CPE information about a candidate, and to any other CDARA to which the NDAEB considers appropriate. In Ontario, dental assisting is not regulated. Candidates wishing to have their NDAEB certificate number and name released voluntarily to the Ontario Dental Assistants Association (ODAA), may select the applicable field during the online registration process. The online application form, required documentation and payment must be received by the NDAEB no later than 4:30 p.m. Eastern Time on the application deadline date. Incomplete or late applications will not be accepted. Should any further information for an application be required, or if any documents are missing/not acceptable, candidates will be contacted directly by the NDAEB office by email. Candidates are responsible for checking their email provided during the application process (including “Spam” and “Junk” folders) to receive a communication from NDAEB in time. Candidates who do not follow these requirements risk having their application withdrawn. After submitting an application, please allow up to two (2) weeks to receive an official reply from NDAEB. Once the NDAEB reviews and approves an examination application, candidates will receive an email directing them to the NDAEB Candidate Portal where they will be able to access their registration letter and receipt online. Three (3) weeks prior to the exam date candidates will receive a Booking email from our third-party testing provider, Meazure Learning (Yardstick Inc). The Booking email will provide candidates with information and directives regarding their scheduled date, time and location of their examination, and exam day password setting procedures. Please be aware, the NDAEB exams are computer-based exam at NDAEB authorized test centers. The use of remote online proctored examinations is no longer offered, unless in extreme situations preapproved by the NDAEB. Two (2) weeks prior to the exam date, candidates will receive an email notification from the NDAEB advising that their Admission Letter is available, and they will also receive a secondary confirmation email from Meazure Learning (Yardstick Inc.). This is to act as a reminder to ensure that candidates have received their exam booking confirmation and have read all the required information needed to prepare for exam day. If you have questions, contact the NDAEB by email [email protected] or by telephone at 613 526 3424. 2024
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